10 Signs That You Should Hire a Virtual Assistant

10 signs that you should hire a virtual assistant

So, you are thinking about hiring a Virtual Assistant?  

Maybe, I don’t know – how do I even know if I need a VA?  

Don’t worry, I am here to cut through the confusion and give you 10 signs to look out for that may indicate that you need a virtual assistant in your life. Let’s jump straight into it.

1. You are always feeling stressed or overwhelmed in your business

Ongoing stress is a clear indicator that things need to change. It’s not good for your health or your business. Solo operators in particular are always trying to do everything themselves and this can lead to very high levels of stress. Having someone else (like a virtual assistant) to share the workload with can be a great way to reduce your business related stress.

2. You know you need some help but you don’t want to take on an employee

Taking on an employee can be very daunting. There is a lot to consider and it is a huge commitment. And what if it doesn’t work out? You have to think about superannuation, payroll, annual leave, sick leave, having an office space for them, purchasing extra equipment and a myriad of other things with an employee. A virtual assistant gives you all the benefits of hiring an employee – without the risks. Hiring a virtual assistant is often much more cost effective than having an employee as you are only paying for the work they do. VAs allow for more flexible working options and also provide all their own equipment, work from their own space and take care of their own taxes and superannuation. 

3. You are spending more time on your admin than on your core business tasks 

Are you working day and night just to keep your head above the water? Is this really a wise use of your time? I’m sure you didn’t get into business to spend all day (or night) doing the admin side of things. Handing over some tasks to a virtual assistant will free you up so you can get back to focusing on the important things. You will be amazed at how much extra time you have available by handing over even a few small tasks. 

4. You simply don’t enjoy doing the admin stuff

That’s totally OK, no judgement here! Lucky for you there are people (like me) who love doing all the admin stuff. So, why not do the things you are good at and the things you enjoy, and outsource the rest. Get back to doing the things you love about your business. 

5. You are constantly busy, but you never get everything done. you always seem to need more hours in the day

A never ending to do list can be a real drain and make you feel like you aren’t achieving anything. There is also a difference between being busy and being productive (I wrote a blog post about this also, click on the link to check it out when you have finished reading this one). Maybe as a first step what you need to do is have a really good look at exactly how you spend your time. And, even if you are super organised and productive there is still only so much that one person can physically do. You need to recognise when you have too much on your plate and hand some of it over to someone else.  


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6. You only need ad hoc or flexible assistance that fits in with your needs

When taking on a virtual assistant you are in control of how much or how little you outsource. You might need someone to assist you full time, for a few hours a week or maybe even just for a one off project. That’s the beauty of hiring a VA – flexibility. Many virtual assistants offer a range of service options which can be flexible to meet your individual needs. I personally offer my clients 3 different pricing options to fit in with what works best for you – hourly packages, project rates or retainers for ongoing work requirements. 

7. Wanting to grow your business but not being able to make it happen on your own

As I mentioned before: there is only so much that one person can do! How can you grow your business if you are already working crazy hours and struggling to keep on top of everything? Simple – you need to admit that you need some help and you need to find someone who can help you reach your business goals. Having a virtual assistant is a bit like having a partner to help you get to where you want to go in your business. They can focus on the admin and behind the scenes stuff while you focus on growth and building your business.  

8. Need some help getting things organised and streamlining your processes

Virtual assistants usually have a fair bit of experience in a ‘traditional’ office environment prior to starting as a VA. This means that they can help you to get yourself more organised, as well as completing tasks for you. They can often review your processes, identify areas for improvement and help you implement those changes. Documents or electronic files in a mess? Yep, a VA can help with that too, making it easier for you manage it moving forward. Many virtual assistants also look after calendars and bookings for others if that is something you need help with. 

9. the tasks are out of your area of expertise or are outside your “genius zone”

Play to your strengths. Stick to what you are good at and outsource the rest. We all have our own “genius zone”. That place where we thrive,  where we are in our element, working in our area of expertise. This is the stuff you find easy to do, you know it inside out and it’s rewarding, it’s the stuff you love to do. It’s probably the foundations of what your business was built around. Sure, you can do all the other things needed in your business, but if it falls outside of your area of expertise it is probably going to take you longer to complete it. You may find it frustrating muddling your way through and constantly “figuring things out” as you go. D.I.Y. is fine, but you need to know when to call in an expert to assist in the areas that you are not an expert in. 

10. Looking for more balance in your life

Looking after yourself both physically and mentally will help your business be successful in the long term. Being a business owner can take up a massive chunk of your life. If you are finding that other areas in your life are suffering because of your business, then you need to find some balance. To do this you most likely feel like you need more time in your day, am I right? Well, I can’t physically give you any more hours in your day, but I can help to free up your time so you have more time available to find that balance you need. 

So there you have it, 10 signs that you should hire a virtual assistant. How many of these points did you say yes to?

 1-3: You probably need to start thinking about making some changes or hiring a virtual assistant in the near future

4-6: You really need a VA in your life, like now

6+: Why haven’t you contacted me yet??? 

Still not sure if hiring a VA is the right decision for you? Want some more info or have some questions? Did I mention that I offer an obligation free consultation call for all prospective clients? It’s totally FREE and I allow about half an hour for these calls. It’s a great way for you to get a feel if I will be a good fit for you and your business, before actually committing to anything. Sound good? Book in now!